Standardizing cleaning products across multiple sites is one of the fastest ways to reduce cost, confusion, and inconsistency. It does not require a full operational redesign. It requires clear decisions and disciplined follow-through.
This checklist provides a simple starting point for portfolios managing multiple buildings, blocks, or neighborhoods.
1. Inventory What Is Actually in Use
Document:
-
All cleaning products currently in circulation
-
Liner sizes and types
-
Duplicate or overlapping products serving the same purpose
Ignore what is listed in contracts. Focus on what crews actually use day to day.
2. Identify Core Product Categories
Most portfolios only need a small set of products:
-
One or two cleaners for sidewalks and hard outdoor surfaces
-
One cleaner for shared interior areas (if applicable)
-
Standardized trash liners matched to bin sizes
Eliminate specialty products unless they serve a clear, recurring need.
3. Match Products to Surfaces and Conditions
Confirm that selected products:
-
Are appropriate for outdoor, high-traffic use
-
Rinse clean without leaving residue
-
Perform consistently across different sites
Avoid consumer-grade products that are not designed for shared environments.
4. Standardize Liner Sizes and Quality
For each bin type:
-
Select one liner size and thickness
-
Ensure consistent fit and performance
-
Remove alternative sizes from circulation
This reduces overflow, double-bagging, and rework.
5. Align Quantities With Actual Usage
Estimate usage based on:
-
Number of bins
-
Relining frequency
-
Weekly cleaning schedules
Order on a predictable cycle rather than reacting to shortages.
6. Communicate the Standard Clearly
Share the standard with:
-
Cleaning crews
-
Supervisors
-
Vendors
Clarity matters more than training volume. Crews should know which products to use and where.
7. Review After One Quarter
After a full quarter:
-
Confirm product performance
-
Adjust quantities if needed
-
Lock the standard before expanding to additional sites
Avoid frequent changes. Stability is the goal.
The Bottom Line
Standardization does not mean complexity. It means fewer decisions, fewer failures, and more predictable outcomes.
Start small, document clearly, and scale only after the standard proves itself.